Human Resource Management

Create Employee Documentation & Prove Your Case Against A Problem Employee


Top Human Resource Management Articles

Termination for Just Cause

Stuart Rudner - Employment Lawyer : Forensic Notes Software

Stuart Rudner

Employment Lawyer

Founding Partner of Rudner MacDonald LLP
Listed in "Best Lawyers in Canada"
Top Legal Social Media Influencer
Author on Employment Law 

Stuart Rudner - Employment Lawyer - Listed in Best Lawyers in Canada


Do you have an employee that is causing ongoing frustration due to their workplace behavior and performance?

Do you believe you are justified in firing this employee without providing a severance package, but fear that this will result in a costly lawsuit?

Luckily, Employment Lawyer Stuart Rudner has written the following article for you.

He also discusses severance packages, human rights, workplace harassment and allegations of unpaid overtime.

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Electronic Document Management System (EDMS) - Moving from Paper System

Creating and maintaining the entire host of HR-related documents for all employees can be daunting.

After all, you’ve got to maintain files in a way that is:

  • Legally compliant
  • Easy to access
  • Easy to use
  • Maintains confidentiality and security
HR - Move from Paper Based to Forensic Notes

Complicating matters is the fact that:

  • Files may be subject to audit
  • Need to be accessed separately from the rest of the employee files
  • Usually exists in many places

Considering the above, you can see why it is often a thankless job to keep employee documents maintained in an orderly, legal, and efficient manner.

A lot of organizations today have some combination of paper and electronic records for each employee.

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How to Organize HR Files in an Electronic Document Management System (EDMS)

You’ve decided to make the transition to an electronic document management system!  

There will be many benefits to switching, but so will the questions you have in regards to how to properly setup an electronic document management system (EDMS), including:

  • How will you organize your HR files to meet both the needs of your company and governmental Human Resource (HR) compliance requirements?

HR Professionals discussing how to Organize HR Files in an Electronic Document Management System
  • How should you organize your numerous folders on each employee?
  • Should you keep medical and EEO information separate that may require additional privacy?
  • Who should have access to the employee data?
  • How can you disclose the electronic files if they are required for court?

How you answer these questions can have big implications about how you will go about your work and about what type of EDMS will be able to meet your organization’s needs. 

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