Why You Need Forensic Notes
Forensic Notes offers a customized interface for documenting Workplace Harassment incidents. Each dialog is specifically designed to elicit the correct information from the user so that each note contains the details required to help prove your case and demonstrate your credibility to your manager, human resource department, EEOC, workplace harassment lawyer or judge within a court of law.
If you do not know the Full Legal Name, enter a name you believe to be accurate. If you are able to determine the Full Legal Name in the future, you can add a new note detailing how this name was determined.
In organizations where bullying and harassment is allowed and/or encouraged, numerous people may be responsible for the harassment including management. In these circumstances, you want to identify the organization as being responsible for the harassment or bullying as they are likely aware that it is occurring and not taking any steps to stop it. For every incident, you must identify the individual harassers by full legal name and how they relate to that particular incident.
If you do not know the Legal or Common Name of the organization, enter a name you believe to be accurate. If you are able to determine the Legal or Common Name of the Organization in the future, you can add a new note detailing how this name was determined.
Knowing the exact date that an incident occurred will increase your credibility when discussing the incident. It is normal to provide an approximate time due to several factors including clock settings, stress and delay in recording the incident. Try to select the most accurate time and then fully explain within your note any reasons why the time may not be exactly as indicated.
A delay in recording the incident can often result in you being unsure of when the incident occurred. At this point, it is better to enter as much information as you remember and then clearly detail why you are unable to remember the exact incident date. If you are able to determine the exact date in the future, you can add a new note detailing the exact date and how this was determined.
Each form has helpful dialogs that further explain what type of information you should enter to help ensure you provide the information that is required. Not sure what to enter? Just hover over the help dialog images to show additional information.
Provide as much detail as possible regarding the incident. If you decide to take legal action in the future, you will be able to read over these notes to refresh your memory. Being able to clearly articulate the incident in detail including the actions that led up to the incident and how you reacted both during and after will increase your credibility within court. Be sure to also include how the incident affected you emotionally and physically as this is often considered in criminal and civil judgments.
NOTE: To add additional information regarding this incident, you can add additional notes in the future.
Provide as much detail as possible regarding any witnesses to the incident. If you decide to take legal action in the future, you will want to know of any potential witnesses who may be able to confirm your version of events. If possible, attempt to obtain written statements from any witnesses as they may not remember the incident in the future.
Attach any documents or files which provide additional evidence. This may include witness statements, employee reviews, letters, emails or doctor notes. By scanning and uploading the documents to Forensic Notes, you are able to Timestamp the documents to clearly show that they existed at the time of Forensic Note creation.
NOTE: Be sure to always keep the original paper copy of the document if it exists.
When you "Finalize Forensic Note", you set the information you have entered as read-only which means that it can no longer be changed within the Forensic Notes application (as shown). This information is then saved as a court-ready PDF document (available via "Download Forensic Note" shown above) which is Digitally Signed and Timestamped. This ensures that you can prove in court, if required, that you entered the information on a specific date and time. The final PDF is known as a Forensic Note.